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Chief Accountant (#388,811,196) 

Location: Karachi (Sindh), Pakistan (CV #388,811,196)

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Job Responsibilities: Leading Finance, Accounts, Tax, Cost, Distribution, Import, Export, Warehouse and Inventory Department and Reports to CEO and Directors Accounts: Develops accounting policies to comply with accounting principles, tax & management requirements & maintain a proper general ledger structure. Preparation of trading, manufacturing, profit & loss account, balance sheet, cash flow statement, statement of changes in equity, and notes to the accounts. Ensure an accurate and timely monthly, quarterly and year end close & timely reporting of all weekly, monthly and quarterly financial information. Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. Verifying the accuracy of invoices, recording of journal entries, preparation of accounting documents or records & reconciles records with internal company employees and management, or external vendors or customers, research and correct discrepancies, respond to all vendor and customer inquiries & ensure that record keeping meets the requirements of auditors and tax authorities. Preparation of work papers supporting the annual financial statement audits. Maintenance of fixed asset records. Maintain petty cash fund and disburse petty cash expenses. Liaison with banks and conduct a daily reconciliation of all bank accounts. Finance: Participates in quarterly board of director meetings and interprets operating results as they affect the financial aspects of the organization and makes specific recommendations for cost reduction and/or profit improvement. Executive dashboard reporting & preparing financial & funds requirement forecasts. Ensure timely collection from customer and timely payment to vendors. Monitor and reports on deviations from credit standards. Prepare monthly analysis of cost of goods sold and operational expenses against prior month and budget, budget variance analysis, financial statement analysis, providing explanations and business solutions to help mitigate the risks. Prepare foreign currency transactions analysis and its impact on financial results. Develop and maintain capital budget. Credit analysis & reporting, Liaison with banks, leasing companies and modaraba companies for financing. Assist in due diligence and post-acquisition integration for add-on investments and manage fund flow and use a pool of bank for payments. Taxation: Tax planning and tax return submission of annual income tax return, monthly sales tax return, monthly and annual withholding tax returns for salaries and suppliers, quarterly advance taxes and other submissions in EFBR and IRIS. Manage tax provision and tax compliance process. Identify and mitigate tax risks. Manage and coordinate tax audits, developing strategies for handling tax audits and handle all information data requests. Ensure for availability of withholding exemption certificate. Answer to all notices of FBR, SBR and other tax authorities. Maintain tax balances on general ledger & prepare all tax papers in regular basis. Preparation and planning for tax refunds and ensure for timely recovery of refunds. Costing and Inventory Management: Construct data accumulation systems for a cost accounting system and review the controls needed for data accumulation and reporting systems. Update standard costs in the bill of materials, review standard and actual costs for inaccuracies & validate the cost of goods sold. Develop measures for warehouse management. Preparation of cost sheet and reports on periodic variances and their causes, focusing in particular on spending variances. Prepare reports on capacity production planning. Report on break even points by products. Keeping stock control systems up to date and making sure inventories are accurate. Monitoring inbound & outbound logistics. Costing of each item on the basis of batch. Preparing budgets for raw material requirement on monthly, quarterly and annual basis through different models. Investigate and report cycle counting variances and resolve issues, coordinate physical inventory counts and cycle counts. Stock audit on monthly basis. Monitor stock inflow/outflow & recording of material, purchase supplies and equipment as authorized by directors take all reasonable discounts from supplier. Imports and Export Management: Dealing and negotiating with foreign suppliers & customers and local indentors. Receive and monitor client’s orders and follow shipping instructions. Processing and finalization of necessary import and export documents (Purchase & sale order, form I, form E, bank contract, LC, direct documents, proforma invoice, commercial invoice, packing list, endorsement of invoice & issuance of drug import license from ADC, NOC from Drug regulatory authority of Pakistan, MSDS, COA, fumigation certificate, certificate of origin from chamber of commerce, draft airway bill and bill of lading and other documents), coordinating with insurance companies for insurance coverage and with banks for issuance of credit instruments and documents related to import and export. Selection, coordination & negotiating with clearing and forwarding agents for shipment process and customs clearance through effective utilization of SRO’s and other benefits extended by FBR & evaluation of duties, taxes, freight, warehouse charges, local transportation and other charges & ensure clearance from Anti narcotics force and custom authorities. Retirement of original documents from bank in case of import and submission of original documents after receiving payment or bill of exchange or as per contract terms and condition in case of export. Frequent visits to indentors, custom house, clearing agent office and ports as per requirement. Ensure packaging and availability of finish goods on time for shipment. Making sure that the products and commodities arrive within the given time. Strategizing, planning and enforcing the import/export activities. Ensuring that all compliance of import & exports has been done as per government policy. Distribution: Appoint & terminate distributors in all Pakistan. Frequent visits to all distributors in Pakistan for stock, process and conditions audit as per company policy and resolve any outstanding issues of distributors. Prepare sales forecasts of future business using multiple scenarios. Dealing and negotiating with courier companies for sending finish goods to the distributors. Prepare, plan and monitor disbursement of products to the distributors & franchisers. Implement stock maintenance policy at distributor. Analyze potential and coverage of distributor. Report primary (ex-factory) and secondary (ex-distributor) sales to Directors, distributor wise, city wise, area wise, product wise, territory wise. Payroll: Preparation & disbursement of salary and field force expense on monthly basis. Selection and negotiating with insurance company for health insurance and fire policy Oversee employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package. Deals with EOBI, SESSI and other labor departments. MIS: Implement, design & develop a complete ERP system which includes a complete integrated procedure of accounting, costing, taxation, HR, import, and export and complete supply chain process which includes procurement, inventory management, production, sales and distribution and logistics functions and reporting as per requirement of all the departments. Monitor a complete ERP system of the organization. Develop strategies that are to be used in implementation of software and hardware systems in the organization. Look after the maintenance of the computer systems and make sure that all the departments are functioning properly. Look after the purchase of the software and hardware systems and plan proper budget and quotations for the systems. Provide necessary training for the employees involved in implementation and maintenance of the software systems.

Personal Details

Hassan Amin
31 Years

Job Details

Employment Status
Full time
Type of Salary
Fixed salary
Preferred Job Location
Post Code

Educational Qualifications

Highest Qualification
Master's Degree  (MBA Finance & Supply Chain) from Iqra University, Karachi  with CGPA 3.2 out of 4 Marks / Grade / Class

Professional Details

Professional Experience
9 Years
Languages known
English  (Intermediate)

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